Clinical Trials Visits & Events Scheduling System

Automated Study Scheduler

Centralized Rapid Configuration

Easy Protocol Amendments

Clinical Trials Visits & Events Scheduling System

Advantages

Advantages of Jeeva Schedule of Visits Solution

01

Secure Tracking

A secure platform for managing and scheduling clinical trial patient visits and tracking the status of each event.

02

Flexible Protocol Amandments

The ability to easily create, modify, and manage protocol amendments, such as changes to visit dates, visit times, and visit types.

03

Automatic Notifications and Reminders

Automated notifications to respective clinical research patients and staff when visits are scheduled or rescheduled.

04

Centralized Study Schedule

A centralized location to store and control access level of data to staff and patient information and records.

05

Audit Records

An audit trail to track and trace all database and user changes made to patient records.

06

Informative Reports

The ability to generate reports on site performance, patient visits, protocol adherence, and other study data.

Our Clinical Trials Visits Scheduler Highlights

The Jeeva visits scheduling platform makes it easier to configure the patient visit schedule in a centralized location.

So, when the time comes to implement protocol amendments, the Jeeva centralized schedule of visits table maps all procedures to their respective ePRO, eCOA, eCRF, eConsent, eVisit, and other lab procedures.

This mapping enables the visits scheduler system to automate validations, protocol deviations, reminders, notifications, form assignments, appointment scheduling, and other user workflows to bring unprecedented efficiencies to trial management.

Every clinical trial protocol has a unique schedule of visits table of one or more procedures one should complete during each clinical study visit.

Compliance Programs Supported 

Benefits

Features of the Schedule of Visits Module

Centralized definition of protocol visits and procedures schedule.

Ease of use with simple & intuitive User Interfaces and workflows.

Get all clinical trial visit records in one place.

Manage appointment books and scheduling.

Video/Tele/SMS/Email communications.

Ease in verifying the patient's history of treatment.

Testimonials

Client Testimonials

In looking for a software partner, our research coordinators and investigators in the field could call the Jeeva team anytime, get reliable support, and have reassurance as we enroll patients on the go. You can count on Jeeva when time is of the essence in operationalizing a clinical trial.

Dr. Emmanuel Gorospe

Chief Medical Officer of KCRS

There is an urgent need for validated tools to help ensure the continuity and integrity of clinical trial operations during and beyond the pandemic.

Frank Sasinowski, JD, MPH

A Legendary Leader in Rare Diseases and Orphan Drugs Regulation

We are pleased to collaborate with Jeeva for the eCOA module for our investigator initiated observational study to understand toileting use by individuals with certain brain disorders

Dr. Terry Jo Bichell

CombinedBrain

We need to bring healthcare and product development costs down, especially in the developing world. Clinical trial costs are a significant part of product development costs. We are confident that by partnering with Jeeva, we can find the correct value-for-money proposition without compromising quality.

Shirish Arya

Director of Strategy at ImmunoACT

We are pleased to provide financial support - both in the form of a grant and an equity investment - to Jeeva. Jeeva is an excellent example of the kind of startup we look to support and pursuing an enormous market opportunity. We wish Dr. Rajasimha and his team the best of luck as they continue to build this company.

Sean Mallon

Vice President, Virginia Innovation Partnership Corporation (VIPC)

Jeeva is a best-in-class solution for gathering clinical information with best-in-class customer service—two thumbs up.

David Hirsch

Founder, Special Father's Network, 21st Century Dads Foundation

We are proud that Jeeva emerged as #1 on the National Science Foundation (NSF) Innovation-Corps Program leaderboard.

Josh Green, PMP

Director ICAP, Small Business Development Center, George Mason University

Jeeva is a leader in the clinical trials software industry, with faster patient recruitment, focusing on global patient engagement.

Christiaan Engstrom

Founder, Bullpen Club

Jeeva's easy-to-use software interfaces and detailed user manual are backed by outstanding support team! Jeeva's technology platform enables us to serve patients globally in their native language.

Nisha Venugopal, Ph.D

Associate Director, Patient Focused Research Programs, Indo US Organization for Rare Diseases

Jeeva is a game-changer for our rare diseases site/CRO. It is unfair to expect patients or healthy volunteers to visit a hospital or clinic when it is not necessary when a task can be effectively completed safely, remotely, and from the comfort of where they live.

Marshall Summar, MD, Ph.D

CEO, Uncommon Cures LLC

Jeeva is backed by excellent customer service. We are enjoying our seamless transition to this platform for our longitudinal cohort study. Flexibility in programming.

Dr. Lawrence Cheskin, MD

Professor and Chair, Nutrition and Food Studies, George Mason University

Jeeva platform & service is aligned with our vision to making CAR-T cell therapies affordable in emerging markets.

Rahul Purwar

Founder at ImmunoACT

Jeeva's simple and elegant video consenting solution saves me hundreds of hours of repetitive process of obtaining informed consent from study participants

Kimberly Chapman, MD, Ph.D.

Principal Investigator, Childrens National Medical Center

Dr. Emmanuel Gorospe

Chief Medical Officer of KCRS

There is an urgent need for validated tools to help ensure the continuity and integrity of clinical trial operations during and beyond the pandemic.

Frank Sasinowski, JD, MPH

A Legendary Leader in Rare Diseases and Orphan Drugs Regulation

We are pleased to collaborate with Jeeva for the eCOA module for our investigator initiated observational study to understand toileting use by individuals with certain brain disorders

Dr. Terry Jo Bichell

CombinedBrain

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FAQ

We Hear You Loud and Clear! Clearing Up Your Jeeva Concerns

Ask our chat Agent in the bottom right-hand corner anything about us or our solutions.

How does Jeeva manage complex visit windows and protocol arms in clinical trials?

Yes. Jeeva’s patient visit scheduler allows you to efficiently manage complex study protocols by defining flexible visit windows, setting specific offsets (such as Day 0 vs. Day 1), and supporting multi-arm calendars. This ensures accurate scheduling for even the most intricate study designs.

How are participants reminded of their upcoming visits?

Absolutely. Jeeva automates participant engagement with SMS, email, and in-app reminders tailored to each visit schedule. Optional two-way confirmations enable participants to confirm or reschedule, significantly reducing no-shows and improving adherence.

Can study coordinators access and manage multi-site scheduling calendars?

Yes. Jeeva provides role-based calendar views for coordinators, displaying all study visits by site, participant, or across an entire study. Built-in conflict detection helps streamline scheduling and optimize resource allocation across multiple locations.

How does Jeeva handle time zone differences for scheduling and notifications?

Jeeva’s scheduling engine automatically manages differences in participant and site time zones. All scheduling logic and notifications are localized, ensuring accurate appointment times regardless of geographic location.

Does Jeeva support transportation coordination and home-health logistics for patient visits?

Yes. The platform enables coordinators to manage and track transportation arrangements, home-health visits, and kit shipments directly within the scheduling workflow using customizable tasks and notes. This supports seamless logistics for decentralized and hybrid trials.

Is the visit scheduler integrated with Jeeva’s CTMS and EDC systems?

Yes. Jeeva’s visit scheduler is fully integrated with CTMS and EDC modules, linking scheduled visits to protocol procedures, eSource documentation, and financial event triggers. This cohesive approach enhances data flow and site/study management efficiency.